DIN Leadership Team Roles

DIN Leadership Team

The Leadership team, consisting of elected officials and the Executive Sponsor, is responsible for upholding the mission, vision, and goals of the DIN Business Resource Group (BRG).

All members of the DIN Leadership Team have the right to vote in general elections.

Roles

  • 2 Co-Chairs
  • 2 Vice Chairs
  • Executive Assistant
  • Treasurer
  • Project and SharePoint Manager
  • Website and Digital Accessibility Manager
  • Technical Support Lead
  • Public Relations and Training Coordinator(s) (1-2 persons)
  • Past Co-Chair

General Expectations

All Leadership members share the following responsibilities:

  • Serve as a champion of the disability community for state workforce inclusion.
  • Advocate for individuals with disabilities.
  • Suggest, and at times invite, speakers to DIN events and meetings to provide insights related to benefits, entitlements, and other disability and inclusion topics. 
  • Handle DIN email forwarded by the Executive Assistant and collaborates with other members of the DIN Leadership team as relevant or necessary.
  • Participate in events, guest speaking engagements, and training sessions organized by or requested of the DIN.
  • Collaborate on the development and distribution of GovDelivery announcements.
  • Conduct verification and vetting of potential presenting organizations to ensure alignment with the principles and values of the DIN.
  • In consultation with the OFM/SHR Representative(s), conduct verification and vetting of potential donating organizations to ensure alignment with the principles and values of DIN.

The executive sponsor may contribute to these duties as they are able and willing, but their involvement is not required as a member of the Executive Board.

General Role Expectations

What follows are general duties of each role. For specifics, including length of term, please consult the DIN Charter page.

Co-Chair Expectations
  • Facilitate all general, leadership, and executive board DIN meetings.
  • Develop monthly general and subcommittee meeting agendas in collaboration with the DIN Leadership Team.
  • Guide the key initiatives or projects DIN is leading or facilitating for the state, towards accomplishing DIN’s mission and goals.
  • Ensure the timely completion of deliverables, including any as-needed validation of materials for accuracy and alignment with DIN’s mission.
  • Escalate pertinent matters to the Executive Sponsor and BRG Coordinator as necessary. 
  • Officially represent the DIN BRG at OFM workgroups, committees etc.
  • Designate DIN representatives to non-DIN workgroups, committees etc.
  • Serve as a voting member of the Washington State Digital Equity Forum.
  • Prepare the annual report.
Co-Vice Chair Expectations
  • Help develop meeting agendas, events, and activities.
  • Perform specific duties as assigned by the Co-Chairs.
  • Assume the responsibilities of Co-Chairs in their absence and support them in fulfilling their responsibilities.
  • May serve as an ad-hoc member or interim lead on subcommittees.
  • Facilitate elections by accepting nominations, preparing ballots, etc..
  • May act as an appointed representative of DIN for non-DIN workgroups, committees etc. with approval from Co-Chairs or Executive Sponsor.
  • Other duties as requested by the DIN Executive Sponsor, Co-Chairs, and/or the BRG Coordinator.
Executive Assistant Expectations
  • Maintain comprehensive meeting notes and documentation associated with the DIN Business Resource Group (BRG).
  • Manage email in the DIN@ofm.wa.gov inbox, ensuring timely responses, appropriate archiving, forwarding to appropriate DIN Leadership Team members, and deletion in accordance with records retention policies. 
  • Coordinate with other leaders to distribute GovDelivery messages.
  • Manage membership and attendance records.
  • Coordinate the scheduling of facilities or meeting spaces for DIN-sponsored or managed presentations, training, event-tabling, panels, etc., when in-person or hybrid, with the assistance of the BRG Coordinator as needed.
  • Assist the Technical Support Lead as needed with coordinating the scheduling of virtual meeting spaces for DIN-sponsored events, meetings, and presentations.
Treasurer Expectations
  • Develop and oversee the annual budget for DIN, including the verification of invoices and payments, as well as budget reconciliation.
  • Manage and maintain documentation of DIN expenditures.
  • Collaborate with the BRG Coordinator under the direction of the Co-Chairs to effectively manage and allocate funds available to the DIN BRG.
  • After obtaining final approval from the Co-Chairs, submit payment requests to OFM/SHR.
  • Attend state BRG Finance Committee meetings.
Project and SharePoint Manager
  • Act as the Lead of the Resources, Education, and Policy Subcommittee.
  • Manage the DIN SharePoint and MS Teams Channel(s).
  • Supports the Website and Digital Accessibility Manager and Technical Lead with Digital Accessibility compliance on all DIN pages.
  • Monitor and track the deliverables of ongoing projects led or managed by DIN leadership and DIN subcommittees. 
  • Create and maintain project dashboards visualizing the project tracking data (e.g., percent complete, percent on track, number of deliverables completed, etc.).
Website and Digital Accessibility Manager Expectations
  • Update content, create new pages, ensure Web Content Accessibility Guidelines (WCAG) 2.2 Level AA compliance for the DINBRG.org website, and adherence to the State’s Washington Technology Solutions Digital Accessibility Policy (USER-01) and Standard (USER-01-01-S).
  • Ensure all documents, web content, and other media created and published by DIN on the DIN website and on the DIN SharePoint site(s) meet WCAG 2.2 Level AA requirements.
  • Responsible for the DINBRG.org website records retention, in accordance with the Washington State Public Records Act (RCW 42.56).

Technical Support Lead Expectations
  • Collaborate on the maintenance of the DIN Website with the Website and Digital Accessibility Manager.
  • Subject matter expert (SME) for technical issues, offering guidance to the DIN Leadership Team.
  • Provide technical and scheduling support for DIN-sponsored events, meetings, training, presentations etc. on virtual platforms.
  • Provide technical support for audio and visual equipment for DIN meetings and events held in-person and/or hybrid.
Public Relations and Training Coordinator(s)
  • Coordinate requests of DIN for presentations, training, event-tabling, participation in panels, and other similar public relations and information-sharing requests.
  • May create and deliver trainings, presentations, workshops, and guest speaking engagements on behalf of DIN.
  • Establish a schedule for offering consistent DIN-based training around key disability community, disability inclusion, and disability justice topics.
  • Act as the Communications Subcommittee Lead.
  • Ensure, with assistance from the Website and Digital Accessibility Manager, that all digital public relations, communication materials, or resources owned or managed by DIN are accessible at the state Digital Accessibility Policy (WaTech USER-01) and Standard (WaTech USER-01-01-S) level, and federal requirements for digital accessibility.
  • Recommend to DIN Co-Chairs topic areas for developing additional training and related resource materials.
  • May be asked to host DIN informational tables at in-person events.
  • Store all materials for DIN tabling events and coordinates delivery if not hosting the table.
Past Co-Chair Expectations
  • Serve 3 months as Advisor to new Co-Chairs and then 9 months as Past Chair for a total of 12 months.
  • Consult with DIN Leadership to provide continuity for direction of the DIN, as requested.
  • Assist current Co-Chairs in the preparation of the DIN Annual Report, as requested.
  • Deliver training, presentations, and workshops on behalf of DIN, as requested.
  • Assist with the year DIN RADD Awards, as requested.
  • May act as an appointed representative of DIN for non-DIN workgroups, committees etc. with approval from Co-Chairs or Executive Sponsor.